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Sunday, October 23, 2005
STONEBROOKE VILLAGE CONDOMINIUM ASSOCIATION
BOARD OF DIRECTORS MEETING
MONDAY, SEPTEMBER 12, 2005
Location: Residence of Eric Lane
President Myers called meeting to order at 7:05 P.M.
ROLL CALL: Board members present: Tom Myers, David James, Anne Huber, Connie Grekowicz and Eric Lane.
RESIDENT/GUEST ATTENDANCE: Marilyn Myers, Diane James and Judith Monseur.
OFFICERS’ REPORTS:
Secretary:
Eric presented minutes from August. No changes or corrections noted. Motion made by Anne to accept minutes and correspondence report as written; seconded by Dave. Chair called for a vote and motion passed unanimously.
Eric presented correspondence report from August. No changes or corrections noted. Motion by Connie to accept correspondence report as written; seconded by Dave. Chair called for a vote and motion passed unanimously.
Treasurer:
Connie presented the regular checking account statement and reserve account statement for August 2005. Highlights:
$1621.26 Terminix
$3899.99 Roth Construction - balance of original deck restoration
$2754.00 Guttermaster
$171.60 George Plumbing Co. - repair two outdoor faucets.
$1006.56 Legal Fees
Delinquent accounts were discussed. By consensus, the board agreed to assess a late fee against one unit for late payment. Additionally, the board will proceed with filing a lien against one owner with an account more than 90 days past due. Finally, the board agreed to have an owner’s vehicle towed from a reserved parking space due to ongoing delinquency of payments for said parking space.
There being no changes to the regular checking account statement, Anne made a motion to accept treasurer’s report; seconded by David. Chair called for a vote and motion passed unanimously.
There being no changes to the reserve account statement, Eric made a motion to accept treasurer’s report; seconded by Anne. Chair called for a vote and motion passed unanimously.
Member - at large:
Anne reported that she received four more emergency information sheets from owners. There are still several owners who have not returned these to the board. PLEASE COMPLETE THIS FORM IMMEDIATELY OR CONTACT THE BOARD TO REQUEST ANOTHER FORM.
Vice President:
Dave reported that he discussed snow removal bid with Peabody for the 2005-2006 season. The fees, as presented, will remain the same as 2004-2005. Chair called for a motion to accept the snow removal bid from Peabody as presented with no changes. Anne made a motion to accept the bid; seconded by Connie. Chair called for a vote and the motion passed unanimously.
Dave presented a bid from Peabody for landscaping contract. Proposal covers the next 2 seasons, 2006 and 2007 with a 3% increase per year. Chair called for a motion to accept the proposal as written. Motion by Anne to accept Peabody bid; seconded by Connie. Chair called for a vote and the motion passed unanimously.
Dave reported that the first Brookview Way building is complete except for the chimney caps - which are scheduled to be replaced soon. Chair called for a motion to release final payment for the 3270 - 3284 Brookview Way building. Anne made a motion; seconded by Connie. Chair called for a vote and the motion passed unanimously.
The 3230 - 3244 Brookview Way building will be completed in the next few weeks. Painters have resumed work on the building. Chimney will be completed after exterior painting and carpentry are complete.
By consensus, the board agreed to proceed with repair and restoration of woodwork on the third building (3241-3251 Brookview Way) as originally planned for this season.
NOTICE
Several residents have been placing inappropriate items in dumpsters, creating a hazard and an inconvenience for other residents. Our dumpsters are for regular household trash only. Our trash removal provider can enforce this by refusing to pick up dumpsters with illegal waste inside. Do not place large, bulky items in dumpsters such as carpet, furniture, mattresses, bikes, appliances or construction materials (old doors, lumber, etc). Please call the City of Columbus number for bulk pick-up 645-8774. There is no additional charge for this. Place these items outside the dumpster fence. You are responsible to call before you place items outside.
President:
Tom had nothing additional to report at this meeting.
Old business:
No old business reported.
New Business:
Tom and Marilyn Myers requested board approval to replace their front door. Tom provided pictures and specs for a steel clad, insulated door. By consensus, the board agreed to approve the door replacement as presented.
Also, the board would like to thank resident Steve Clemons for providing the inspection of our fire hydrants. He also helped with some landscape work around the village. We appreciate his time and effort.
Information for the good of the association: No such information at this meeting.
Chair called for a motion to adjourn at 9:05. Anne made a motion; seconded by Connie. Vote taken and meeting adjourned.
NEXT ASSOCIATION BOARD MEETING: 7:00 P.M. OCTOBER 17TH, 2005 AT THE RESIDENCE OF DAVID JAMES, 3265 BROOKVIEW WAY.
Submitted by Secretary Eric Lane
Board of Directors, Stonebrooke Village Condominium Owners’ Association.
Website: www.stonebrooke.blogspot.com
(Editor's Note: Email addresses intnetionally removed).
Tom Myers:
Dave James:
Anne Huber:
Connie Grekowicz
Eric Lane
Tom 1:40 PM
Tuesday, October 04, 2005
STONEBROOKE VILLAGE CONDOMINIUM ASSOCIATION
BOARD OF DIRECTORS MEETING
MONDAY, AUGUST 15, 2005
Location: Residence of Tom Myers
President Myers called meeting to order at 6:58 P.M.
ROLL CALL: Board members present: Tom Myers, Anne Huber, Connie Grekowicz, and Eric Lane.
RESIDENT/G UEST ATTENDANCE: Marilyn Myers, Diane James and Muriel Yeoman.
OFFICERS’ REPORTS:
Secretary
Eric presented minutes from July. No changes or corrections noted. Motion by Anne to accept minutes and correspondence report as written; seconded by Connie. Chair called for a vote and motion passed unanimously.
Eric presented correspondence report from July. No changes or corrections noted. Motion by Connie to accept correspondence report as written; seconded by Anne. Chair called for a vote and motion passed unanimously.
Treasurer:
Connie presented the financial statement and reserve account statement for July 2005.
Highlights:
$ 660.97 permanent tools and plantings
$ 1565.45 landscape care contract
$ 993.39 Dumpster
$ 2000.00 partial payment for deck maintenance
$ 1442.45 Guttermaster Co. for gutters on Stonecrest building
Delinquent accounts were discussed. By consensus, the board agreed to notify one unit owner with a delinquent account warning that a lien will be filed if the account is not paid in full by 9/10/05.
There being no changes to the regular checking account statement, Anne made a motion to accept treasurer’s report; seconded by Eric. Chair called for a vote and motion passed unanimously.
There being no changes to the reserve account statement, Anne made a motion to accept treasurer’s report; seconded by Eric. Chair called for a vote and motion passed unanimously.
Member - at large:
Anne reported that a majority of residents have turned in the information registry sheet. The board thanks residents for doing this in a timely manner. Anne will contact a handful of residents who have yet to complete the form.
Vice President:
Dave reported that work is nearing completion on two Brookview Way buildings. Some stucco repair is yet to be completed followed by painting the trim. Power washing has begun to prepare the trim work for a new coat of paint.
The storage building has been set up and painted. Guttermaster will replace gutters. These two buildings should be completed by August 30th and will be paid in full. Thanks to Dave for negotiating and working closely with Roth on this project. The board will discuss contract for third building at September meeting.
Roth completed the restoration of original decks throughout the village.
President:
Tom mentioned that several inquires have been made regarding insect pests this summer. The extreme heat has brought out a lot of critters this season. Several people have found the small brown worms inside their units. Most of these pests, including ants my be a nuisance but are relatively harmless. They are the owner’s responsibility.
The association is responsible for wood destroying insects only. Below is the excerpt from the Association By laws addressing insect pests:
From Article VII: Maintenance, Repairs, Management Alterations, and Improvements:
The Association shall be responsible for the cost of exterminating all termites or other wood destroying insects which may enter any unit, Common Area, or Limited Common Area and shall be responsible for repairing all damages caused by such insect; provided that, if such entry is caused by the negligence or misconduct of any unit owner r occupant, the cost of such extermination or repair shall be charged against such unit owner.
Regarding Bees: Bees found to be nesting in common areas (like mailboxes) are the association’s responsibility. Otherwise, if you have bees in or around your unit and can identify where they are entering/exiting or nesting, it is very effective to buy wasp killer spray (Lowes, Home Depot – around $3.00 a can) and spray the holes, nests or areas directly. You should do so before sunrise or after dusk when most all bees are in the nest. You may have to treat more than once to get good control.
The board discussed repeated rule violations involving one resident. Records show several attempts have been made to request owner’s compliance with village policies. Having received no response the board agreed to begin assessing fines. Chair called for a motion to assess a single 35.00 fine for an unleashed dog of which incident has been observed and documented. Chair also called for a single, 35.00 fine for leaving lawn furniture out in common areas. This has been an ongoing infraction. Eric made a motion to proceed with the assessments for said violations totaling not more than $70.00; seconded by Connie. Chair called for a vote; passed unanimously. It is noted that repeated violations will incur more fees.
The board discussed some other notices and complaints including some about noise and pet waste on the property.
We are neighbors. In a condominium setting, there are many limits imposed on an owner’s expression. This is true in virtually all condo communities. As owners or renters, we agree to abide by the boundaries and guidelines established in the association handbook/by-laws. Please be aware of how your activities on the property influence the quality of life for others, not to mention the market value of our homes. If you have any questions about condo policies or expectations contact a board member or attend a monthly meeting.
Old business:
No old business reported.
New Business:
No new business reported.
Information for the good of the association:
Tom Myers reported that according the Franklin County Auditor, Stonebrooke’s median valuation is now about $130,000 per unit. This encouraging information may be useful to owners.
NEXT ASSOCIATION BOARD MEETING: SEPTEMBER 12, 2005 AT ERIC LANE’S RESIDENCE, 3232
BROOKVIEW WAY; 7:00 P.M.
Submitted by Secretary Eric Lane
Board of Directors, Stonebrooke Village Condominium Owners’ Association.
Website: www.stonebrooke.blogspot.com
(Editor's Note: email addresses intentionally deleted.)
Tom Myers:
Dave James:
Anne Huber:
Connie Grekowicz
Eric Lane
Tom 3:20 PM
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