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Thursday, March 30, 2006
STONEBROOKE VILLAGE CONDOMINIUM ASSOCIATION
BOARD OF DIRECTORS MEETING
MONDAY, FEBRUARY 20, 2006
Location: Residence of David James.
President Myers called meeting to order at 6:07 P.M.
ROLL CALL: Board members present: Tom Myers, David James, Anne Huber, Connie Grekowicz and Eric Lane.
RESIDENT/GUEST ATTENDANCE: Marilyn Myers, Diane James, and Maggie Perkins.
OFFICERS’ REPORTS:
Secretary:
Eric presented minutes for January 2006. No changes or corrections noted. Motion made by Anne to accept minutes as written; seconded by Connie. Chair called for a vote and motion passed unanimously.
Eric presented the Correspondence report for January. No changes or corrections noted. Motion made by Dave to accept correspondence report as written; seconded by Anne. Chair called for vote and motion passed unanimously.
Eric presented a letter calling for owners to consider getting involved in the condominium association. Three board terms expire this year. By consensus, the board agreed to distribute this letter along with a candidacy form for a board appointment. Board candidates will be voted in at the annual meeting in April.
See attached letter and form.
Treasurer:
Connie presented the regular checking account financial activity report for January.
Highlights:
$3,821.65 Peabody – snow and ice removal.
$1,620.00 – Holley Roofing – fall gutter cleaning.
Connie presented the regular checking account financial activity report for January. There being no changes to the regular operating checking account report for January as presented, Eric made a motion to accept the treasurer’s reports; seconded by David. Chair called for a vote and the motion passed unanimously.
Connie presented the reserve account financial activity report for January. There being no changes or corrections, Anne made a motion to accept the reserve account financial activity report as written; seconded by David. Chair called for a vote and the motion passed unanimously.
The board reviewed the proposed operating budget for 2006. This budget will be presented to owners at the annual meeting on April 19th, 2006. Meeting to be held at the Indian Village Camp. Meeting begins at 6:00 p.m.
Member - at large:
Anne reported that she is attempting to get registration forms from 10 to 12 unit owners who have not yet turned them in.
Vice President:
David reported that one original deck did not get stained in the fall as per our contract with Roth Construction. David said he had already contacted Roth Construction and they told him it would be taken care of as soon as weather permits.
President:
Tom reported that he is following up on a possible roof leak at one residence.
A support column at the 3267-3273 Stonecrest carport structure is failing and will need to be replaced. The siding is also compromised. Dave re-nailed several carport siding panels that .had come loose because of a reaction to the weather conditions. Tom will contact a contractor for repair of the carport post.
Tom presented the findings of the engineer’s inspection of ravine retaining wall failure at 3208 Brookview and the wall damage behind 3233-3239 Stonecrest. Leo Neal, a registered professional engineer, provided the association with an assessment of the damage and proposed remedy. It is his recommendation that the Board immediately begin work to stabilize the foundation around the end of 3208 Brookview building and rebuild retaining wall with a cementious, or equal, material and improved drainage system. By consensus, the board agreed to accept Mr. Neal’s proposal to design project and manage contracts for construction with the expectation that the project will provide adequate remedy for reasonable cost. The project will commence as soon as weather allows. This project could consume $25,000 to $30,000 of the maintenance budget for 2006. This will probably delay some of the wood trim restoration work in the village. Restoration work will continue this season as the budget allows. The board agreed to postpone retaining wall work behind Stonecrest until 2007. However, the Board will request an additive alternate bid on its replacement.
Old business:
The use of a collection agency to handle delinquent accounts was revisited. Tom presented a proposal from an agency. By consensus, the board agreed to contract with agency for collection of past due accounts and late fees. The association will incur no additional expense for this service. The agency takes only a percentage of those fees actually collected. Please pay association dues on time and pay past due balances and fees immediately, if applicable, to avoid having account turned over for collection.
New business:
Mark your calendar for the annual meeting of owners to be held at the Indian Village Camp building directly behind Stonebrooke Village on Wednesday, April 19th, 6:00 p.m.
Information for the good of the association: No such information at this meeting.
Adjournment: Chair called for a motion to adjourn at 9:20 p.m. Eric made a motion; seconded by Anne. Vote taken and meeting adjourned.
NEXT ASSOCIATION BOARD MEETING: 7:00 P.M. MARCH 28, 2006 AT THE RESIDENCE OF TOM MYERS, 3269 STONECREST.
Submitted by Secretary Eric Lane
Board of Directors, Stonebrooke Village Condominium Owners’ Association.
Website: www.stonebrooke.blogspot.com
(Editor's note: Board member email addresses intentionally removed from below.)
Tom Myers:
Dave James:
Anne Huber:
Connie Grekowicz:
Eric Lane:
Tom 8:26 PM
Wednesday, March 01, 2006
STONEBROOKE VILLAGE CONDOMINIUM ASSOCIATION
BOARD OF DIRECTORS MEETING
MONDAY, JANUARY 23, 2006
Location: Residence of Connie Grekowicz
President Myers called meeting to order at 7:03 P.M.
ROLL CALL: Board members present: Tom Myers, Anne Huber, Connie Grekowicz and Eric Lane; Absent - Dave James.
RESIDENT/GUEST ATTENDANCE: Marilyn Myers and Diane James.
OFFICERS’ REPORTS:
Secretary:
Eric presented minutes for October and November 2005. No regular board meeting was held in December. No changes or corrections noted. Motion made by Anne to accept minutes and correspondence report as written; seconded by Connie. Chair called for a vote and motion passed unanimously.
No notable or significant correspondence was reported since the last meeting.
Eric has agreed to continue acting as secretary through the annual meeting in April. His term expires this year, as do two others. There is an urgent need for residents to become involved in our association. We cannot maintain our self-managed status without voluntary support. If you are interested in serving a term or might consider doing so, please contact any current board member to get more information.
Treasurer:
Connie presented the regular checking account statement and reserve account statement for November and December 2005.
November Highlights:
$9528.66 Roth Construction – balance of exterior building woodwork and repair
$ 131.04 George Thomas Construction – door repair
December Highlights:
$ 1400.00 Guttermaster – replacement gutters
$ 100.00 Reimbursement to owner for carpet damage due to outside water intrusion.
$ 519.79 Roth Construction – Basement repair
Connie presented the reserve account statements for November and December 2005. There being no changes to the checking account statements or the reserve account statements for November and December 2005, Anne made a motion to accept the treasurer’s reports; seconded by Eric. Chair called for a vote and motion passed unanimously
Connie reported that the association had approximately $2000.00 in its checking account as of December 31st, 2005. The chair called for a motion to carry over this balance as operating funds for the year 2006. Anne made a motion; seconded by Connie. Chair called for a vote and motion passed unanimously.
Member - at large:
Anne had nothing to report at the January meeting.
Vice President:
No report as David was not in attendance at the January meeting. Tom reported that Connie took down all the Association’s Christmas lights at the entrances and mail centers. Thank you Connie for taking care of our Holiday decorations!
President:
Tom reported that a repair has been ordered for underground light post wiring at 3251 Brookview Way, weather permitting.
The original retaining wall at the south end of the 3208 Brookview building may need to be rebuilt. The erosion is rather severe. Likewise, the retaining wall behind 3233-3239 Stonecrest is also compromised and may need to be addressed in 2007. Tom has contacted a civil engineer who has agreed to inspect the property in January. Tom will report findings and recommendations at the next regular meeting.
Old business:
No old business reported.
New Business:
No new business reported.
Information for the good of the association: No such information at this meeting.
Chair called for a motion to adjourn at 8:45. Connie made a motion; seconded by Eric. Vote taken and meeting adjourned.
NEXT ASSOCIATION BOARD MEETING: 7:00 P.M. FEBRUARY 20, 2006 AT THE RESIDENCE OF TOM MYERS, 3269 STONECREST.
Submitted by Secretary Eric Lane
Board of Directors, Stonebrooke Village Condominium Owners’ Association.
Website: http://www.stonebrooke.blogspot.com/
(Editor's note: email addresses intentionally removed.)
Tom Myers: Dave James: Anne Huber: Connie Grekowicz Eric Lane
Tom 8:04 PM
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