Stonebrooke Village Condominiums of Columbus, Ohio

Saturday, July 19, 2008

 

Stonebrooke Village Condo Assoc
Board of Directors Meeting
Thursday, June 19, 2008

Location: 3220 Brookview Way

Board Members Present: Kristy Owen, Judith Lynne, John Owen, Marilyn Myers and Tom Myers.
There being a Quorum, President Tom Myers called the meeting to order at 6:29 p.m.

Board Members Absent: none

Property Manager Representation: June Clayman/Clayman Property Management

Resident Guest: Larry Gallo, Cheryl MacDonald

Owner Approval Request:
1. 3212 Brookview Way: paperwork was submitted by owner for window placement and first floor sliding door replacement. Judith Lynne made a motion to approve the proposal as written. John Owen seconded the motion. Vote was taken and motion passes.
2. 3208 Brookview Way: paperwork was submitted by owner for building a deck. Motion for conceptual approval only was made by Marilyn Myers. John Owen seconded the motion. Vote was taken and motion passes.

Secretary Report:
President Tom Myers presented the minutes of the May 15, 2008 Board meeting to the members for review and comments. There were no changes, corrections or additions to the minutes as presented. Consequently the Chair asked for a motion to approve the minutes. Judith Lynne motioned to approve the minutes as presented and reviewed; Marilyn Myers seconded the motion. The Chair called for a vote and the motion was approved. The May minutes will be posted on the Association’s website www.stonebrooke.blogspot.com.

Financial Report:
The Chair asked Property Manager, June Clayman to present and review the May Association’s financial activity reports with the Board. June Presented and reviewed with the Board the following financial reports:
1. Balance Sheet as of 5/31/08.
2. Profit & Loss YTD Comparison.
3. Accounts Receivable Aging Summary as of May31, 2008.
4. Profit & Loss Budget Performance for May 2008.
5. Check Detail for May 2008.
6. Late payer reports

After the review of the information as provided by Property Manager, June Clayman, John Owen made a motion to accept the financial activity report as presented. A second was made by Kristy Owen. The Chair recognized the motion and it’s second and called for a vote on the motion. The motion passed.

Old Business:
1. The Board members discussed the Quarterly Newsletter progress. Judith Lynne made a motion to approve the newsletter that Kristy typed up to send to all units. Marilyn Myers seconded the motion. Motion passes. Judith Lynne made another motion to include the March Balance Sheet and Profit/Loss financials with the newsletter. John Owen seconded the motion. Motion passes.
2. The Dublin Road exterior building remediation should start some time the week of June 23rd 2008.
3. The catch basin in front of 3216 Brookview Way has been repaired.
4. All of the freestanding carports and mailbox centers have all been painted.

New Business:
1. In August 2008, the Franklin County Engineers office will be replacing 2 bridges on Dublin Rd. Dublin Road will be closed for approximately 75 days. Both entrances to the condominium complex will be open; access to Dublin Rd. will only be from Smiley Road. The Condominium board was contacted by an attorney working for the Franklin County Engineers office regarding obtaining permanent and temporary property easements. The board reviewed the offers by the Franklin County Engineers office. Marilyn Myers made a motion for President, Tom Myers to sign the agreements on behalf of the board based on the Vice President, John Owen’s review of paperwork received by Franklin County. Judith Lynne seconds the motion. Vote is taken and motion passes unanimously.

Board Member reports: No other reports were given at this time.
1. Treasurer, Marilyn Myers:
2. Secretary, Kristy Owen:
3. Vice-Secretary, Judith Lynne:
4. Vic-President, John Owen:
5. President, Tom Myers:

Information for the good of the Association: No comments were made for this item.

Adjournment: Marilyn Myers moved and Judith Lynne seconded the motion to adjourn the meeting. The motion passed unanimously and the meeting was adjourned at 8:46 PM.

Next Board Meeting: The next condo association meeting will be held at 6:30 on Thursday July 17th at 3269 Stonecrest.

Minutes submitted by Kristy Owen, Secretary.

Current Board Members:

(Editor's Note: Board member email addresses have been intentionally removed.)

Tom Myers, John Owen, Judith Lynne, Marilyn Myers, Kristy Owen.

Tom 12:39 PM