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Tuesday, September 23, 2008
Stonebrooke Village Condo Assoc.
Board of Directors Meeting
Thursday, August 21, 2008
(Editor's Note:)
The Stonebrooke Board of Directors did not hold a meeting in August, 2008. Their next Board meeting is scheduled for September 18, 2008 at 3269 Stonecrest Ct beginning at 6:30 PM.
Tom 12:53 PM
Stonebrooke Village Condo Assoc.
Board of Directors Meeting
Thursday, July 17, 2008
Location: 3269 Stonecrest Ct.
Board Members Present: Kristy Owen, Judith Lynne, John Owen, Marilyn Myers and Tom Myers.
There being a Quorum, President Tom Myers called the meeting to order at 6:23 p.m.
Board Members Absent: none
Property Manager Representation: June Clayman/Clayman Property Management
Resident Guest: none
Owner Approval Request:
1. 3208 Brookview Way
President Tom Myers informed the Board that he had spoken to Ms. McDonald prior to the Board meeting regarding their “sealed” plans after they had received them and what needs to be done to obtain the Boards’ acceptance of the construction plans for the proposed balcony for the submission to secure a building permit for construction from the City of Columbus.
2. 3229 Stonecrest Ct.
Judith Lynne made motion to confirm the Boards’ email consensus approval to approve the replacement of her front entry door and storm/screen door. John Owen seconded the motion. Vote was taken and motion passes.
Secretary Report: President Tom Myers presented the minutes of the June 19, 2008 Board meeting to the members for review and comments. There were no changes, corrections or additions to the minutes as presented. Consequently the Chair asked for a motion to approve the minutes. Judith Lynne motioned to approve the minutes as presented and reviewed; Marilyn Myers seconded the motion. The Chair called for a vote and the motion was approved. The minutes will be posted on the Association’s website www.stonebrooke.blogspot.com.
Association Financial Report:
The Chair asked Property Manager, June Clayman to present and review the Association’s financial activity reports with the Board. June Presented and reviewed with the Board the following financial reports:
1. Balance Sheet as of June 30, 2008. Storm repair account held at the Arlington Bank has been closed out. The funds were used to pay for the free-standing carport painting with the remaining token balance being transferred to Clayman Property for incorporation into the Association’s regular operating account.
2. Profit & Loss YTD Comparison.
3. Accounts Receivable Aging Summary as of June 30, 2008.
4. Profit & Loss Budget Performance through June 30, 2008.
5. Check Detail for June 2008.
6. Late payer reports
After the review of the information as provided by Property Manager, June Clayman, John Owen made a motion to accept the financial activity report as presented. A second was made by Judith Lynne. The Chair recognized the motion and it’s second and called for a vote on the motion. The motion passed.
Old Business:
1. President Tom Myers signed the contract for the temporary and permanent easement contracts with Franklin County. The board gave the Franklin County Engineers office temporary easement for .004 acres and permanent easement for .004 acres. associated with the replacement of the Dublin Rd. bridge south of the Stonecrest Court entrance.
2. Dublin Rd. exterior building remediation has begun.
3. Catch basin repair in front of the 3208-26 Brookview Way building has been completed.
4. The board and property manager had a lengthy discussion on what all needs to be done still regarding the landscaping and the landscaping schedule.
New Business:
1. Board discussed reviewing the “Rules Handbook” and what areas they were interested in reworking. Meeting on August 7th at Judith Lynne's residence for handbook review and discussion.
2. There will be no regular monthly Board meeting in August unless a situation arises.
3. A discussion regarding the dumpster doors and water being stuck in the doors and the doors sticking and possible remedies for the problem was held, no definite solution was determined.
Board Member reports: No other reports were given at this time.
1. Treasurer, Marilyn Myers:
2. Secretary, Kristy Owen:
3. Vice-Secretary, Judith Lynne:
4. Vic-President, John Owen:
5. President, Tom Myers:
Information for the good of the Association:
1. Reminder about 2-cars per unit and “Guest” parking space use/prohibitions
2. Reminder about dumpsters and non-household waste disposal (no doors, construction materials left at dumpsters, etc.) Please call Bulk pick up for proper disposal of items eligible for this service. Items that are not eligible for Bulk pick up must be disposed of off-site from the Village property.
Adjournment: John Owen moved and Judith Lynne seconded the motion to adjourn the meeting. The motion passed unanimously and the meeting was adjourned at 8:06 PM.
Next Board Meeting: The next condo association Board meeting will be held at 6:30 on Thursday Sept. 18, 2008 at 3269 Stonecrest Ct.
Minutes submitted by Kristy Owen, Secretary.
(Editor's Note: Board member email addresses intentional removed.)
Current Board Members:
Tom Myers John Owen Judith Lynne
Marilyn Myers Kristy Owen
Tom 12:39 PM
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