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Saturday, January 31, 2009
Stonebrooke Village Condo Assoc
Board of Directors Meeting
Thursday, November 20, 2008
Location: 3269 Stonecrest Court
Board Members Present: Kristy Owen, Judith Lynne, John Owen, Marilyn Myers and Tom Myers.
There being a Quorum, President Tom Myers called the meeting to order at 6:36 p.m.
Board Members Absent: none
Property Manager Representation: June Clayman/Clayman Property Management
Resident Guest: None
Owner Approval Request: None
Financial Report:
The Chair asked Property Manager, June Clayman to present and review the Association’s financial activity reports with the Board. June Presented and reviewed with the Board the following:
1. Financial activity reports:
a. Balance Sheet as of October 31, 2008.
b. Profit & Loss YTD Comparison.
c. Accounts Receivable Aging Summary as of October 31, 2008.
d. Profit & Loss Budget Performance for October 2008.
e. Check Detail for October 2008.
f. Late payer reports
After the review of the financial activity information as provided by Property Manager, June Clayman. John Owen made a motion to accept the financial activity report as presented. Judith Lynne seconded the motion. The Chair recognized the motion and it’s second and called for a vote on the motion. The motion passed.
2. Other Financial items for discussion.
a. The Board reviewed the Clayman Contract for the calendar year 2009. John Owen made a motion to accept the Clayman Contract and Judith Lynne seconded the motion. The chair recognized the motion and vote was taken. The motion passes.
b. The Board reviewed the 2009 Association Budget. Most important was the fact the monthly fees will remain the same for 2009. John Owen made a motion to accept the proposed budget as presented. Marilyn Myers seconded the motion. Vote was taken; motion passes. June will be mailing out the 2009 proposed budget to all owners and will include monthly fee mailing envelopes to those who have used this method in the past.
c. Vice President John will be meeting with Pharyzyn for snow and ice removal parameters for this upcoming winter season.
Property Manager’s Association Activity Report:
Lawn care/landscaping update. The Board reviewed and updated the 2009 Lawn/Landscape Pharyzyn Contract. Judith Lynne made a motion to accept the 2009 Lawn/Landscape contract as reviewed and updated. John Owen seconded the motion. Vote was taken; motion passes.
The board discussed about having a final gutter cleaning of the year. Need to get a quote from Steve Bauman about gutter & drain pipe cleanings for selected buildings and to check the remaining for cleaning feasibility.
New Complaints/Problems reported and their resolve:
June is going to send an email to 3284 Brookview Way some security suggestions.
Leak coming in from chimney area for 3277 Stonecrest Court. Contractor Steve Bauman gave a proposal for fixing the area; the Board instructed June to proceed with Steve.
Ongoing Complaints/Problems reported and their resolve (follow-up). June reported there was no activity in this subject area.
3214 Brookview Way - letter to unit owner from Board’s attorney concerning non-compliance with Association rules and regulations about unit remodeling and construction and its effect on unit owner.
The non-compliant window treatment @ 3254 Brookview Way has been fixed.
The “Curb Box” replacement outside of 3267 Stonecrest Ct. is done.
The 3218-3226 Brookview Way carport is repaired from the wind storm.
The 3255-3265 Brookview Way building remediation work nearing completion. 2 doors need painted.
Secretary Report: President Tom Myers presented the minutes of the, October 16, 2008 Board meeting to the members for review and comments. There were no changes, corrections or additions to the minutes as presented. Consequently the Chair asked for a motion to approve the minutes. Judith Lynne motioned to approve the minutes as presented and reviewed; John Owen seconded the motion. The Chair called for a vote and the motion was approved.
The October minutes will be posted on the Association’s website www.stonebrooke.blogspot.com.
Old Business:
The Board will continue to do a review of the “Rules Handbook” and to be ready for the January meeting final review.
New Business: None
Board Member Reports: No other reports were given at this time.
1. Secretary, Kristy Owen:
2. Vice-Secretary, Judith Lynne:
3. Vice-President, John Owen:
4. Treasurer, Marilyn Myers:
5. President, Tom Myers:
Information for the good of the Association:
Reminder: Freezing weather (winter) is here and all hoses now need to be disconnected from the outside hose bibs. The Association reminds everyone that it is not responsible for any damage caused to the hose bib itself or the unit or units caused by the failure of a resident or owner to remove a hose from the hose bib.
Reminder: The Board of Directors does not hold general meeting in December because of the Holidays. The next scheduled meeting will be scheduled for January 15, 2009.
Reminder: If you are contemplating the installation of a Security System in/for your unit, please remember there can be no exposed cables, wires or other alarm equipment or items placed on or secured to the exterior of any building surface. This prohibition also applies for any CATV, internet, telephone or similar system installation.
Reminder: Please pick up all dog feces immediately and dispose of properly into trash receptacles.
Reminder: Please call June Clayman/Clayman Properties for ALL problems and for questions concerning issues regarding refinancing of a unit.
Reminder: For the convenience of our residents, all dumpsters have been identified with a number to help in identifying your bulk-pick item site. Please use the number on the front of your dumpster when asked where your bulk-pick up items will be located.
Reminder: Holiday trees and similar items are not to be left at the dumpster locations for disposal! The City refuse department will not pick them up as they do not qualify for bulk-pick up service. Residents must dispose of these items themselves off-site/premises.
Adjournment: John Owen moved and Marilyn Myers seconded the motion to adjourn the meeting. The motion passed unanimously and the meeting was adjourned at 8:44 p.m.
Next Board Meeting: The next condo association meeting will be held at 6:30 p.m. on Thursday January 15, 2009 at 3216 Brookview Way.
Minutes submitted by Kristy Owen, Secretary.
(Editor's Note: Board member email addresses intentionally removed.)
Current Board Members:
Tom Myers John Owen
Judith Lynne Marilyn Myers
Kristy Owen
Tom 11:20 AM
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